Why I love working with Office 365 and you should too

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Why I love working with Office 365 and you should too!

office 365

I love working with Office 365. Now you would think that as my business is as an IT Trainer helping you get more done in less time that I would say that wouldn't I? Well yes you would be right but – I genuinely do love working with Office 365 and I want to tell you why.

I am based in London in the UK and we have children living in different countries – one in New York in the USA and one in Israel. One lives around the corner too! We travel extensively. We go to Israel several times a year and to the States at least once a year.

So how can I run my business with all this time away?

Office 365 enables me to effectively live the laptop lifestyle. As a person in IT I love my gadgets and will happily try out new ones to see how they work and if they will enable me to get more done in less time. So here is my setup.

Desktop

Office 365

I have a large 27" desktop in my office – when recording video tutorials and editing them, I find this the easiest way to work. (also it has a nice big screen which is easy on the eyes…)

Windows Laptop

Office 365

I have a Microsoft Surface Pro 4 which I really love. It is very lightweight and portable. It's only drawback is the keyboard as you can't actually typ with it on your lap – you need a surface to rest it on but as it is for when I deliver training and when I am away, it is perfect.

Mac Laptop

Office 365

I have a Macbook Air – yes I have a Mac as well as a Windows PC. I teach Microsoft Office on both platforms so need one of each to make sure how everything works and what the differences are.

Tablet

Office 365

I have a Macbook Air – yes I have a Mac as well as a Windows PC. I teach Microsoft Office on both platforms so need one of each to make sure how everything works and what the differences are.

Phone

I have an Android phone – I have a J7 Prime – it is a dual sim phone which means that I can have both my UK and Israeli Sim cards in the phone and no longer need to travel with two handsets!

Connectivity

All of my devices connect to Office 365 – this means that I have Microsoft Outlook on every device I use for my email and calendar. I have Word Excel and PowerPoint, so I can get stuff done on all my devices and I also have OneDrive for Business and SharePoint which means that I have access to all my business files wherever I am.

So how does this work in practice?

Last month I travelled to the USA to visit my daughter. I have been working on the online training for tomorrow's VA for the last few months and I had some video editing to do. I make sure to save all my work to my tomorrow's VA OneDrive for business which means the folders are ready and waiting for me to get to work.

Whilst in the USA I took advantage of the jet lag! Whilst I was up very early in the morning I was able to open my editing software (Camtasia if you are asking) and get the projects I was working on from OneDrive. This meant that while away, I was able to finish editing several videos and get them uploaded to the training portal.

Blogging

Here I am writing a blog post. With Office 365 I can start writing this post on my Surface pro as I am right now, and then move over to the MacBook Air downstairs if the fancy takes me. In fact, that is something that I do fairly often. I love working at the kitchen table especially in the recent hot weather with the windows open. I can start Word on the Mac and pick up where I left off upstairs in my office.

Collaborating

Collaborating with others is another fantastic benefit of using Office 365. I was asked to work on a new book about Excel and decided to work with another trainer on it. I created a folder in my OneDrive for Business and shared it with Anne. We are both able to add documents to the folder and open anything that is stored there. This means that as we were working on the outline for the book we could each add in our own documents and then combine them quite easily. It also means that we can each contribute to one copy once we start writing as we are each writing different chapters. I can work on my chapters and Anne can work on hers. That way we only have one major document and avoid all those versioning issues. Although with a document stored in OneDrive or SharePoint you can get back to previous versions really easily.

Out of the Office

I am never really out of the office and you could see this as a drawback. I choose to see it as something positive. I can work wherever I want, whenever I want and on which ever device I want to use at that time. When in the office in London, then my gadget of choice is the large desktop, when travelling, usually the Surface Pro or the iPad. For entertainment we mainly use the MacBook Air, unless of course I am training clients who use Macs, in which case that is the one that goes with me.

It really does not matter which device I use. So long as my documents are all stored in OneDrive or SharePoint I can get to them at any time. I can choose to synchronise my OneDrive and SharePoint folders or I can simply connect to the internet to access my work. Either way works.

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Skype for Business 

Skype for Business is the business version of Skype. It is more stable than regular Skype and you can connect to people inside and outside your organisation. I use the instant messaging feature quite a lot with another trainer who lives in the Midlands and we often speak or even video call over Skype for Business.

Office works well across all those devices

It really does not matter which device I use. So long as my documents are all stored in OneDrive or SharePoint I can get to them at any time. I can choose to synchronise my OneDrive and SharePoint folders or I can simply connect to the internet to access my work. Either way works.

All of the above are the reasons I love using Office 365 and if you adopt it I am sure you will too.

To find out more about which version you need

And how to purchase and set it all up, hop over to my course Running your VA Business with Office 365.

Let me know if you have any questions in the comments below.

I love working with Office 365 and you should too!

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About the Author Shelley Fishel

I will help you be more productive and earn more money as a virtual assistant. As a trainer with 20 years experience, you'll love how you'll get between 4-8 hours a week back when you use Microsoft tools to their fullest potential. I'm also the author of several best-selling books on Microsoft Word, PowerPoint, Excel and Outlook, published at www.bookboon.com . Subscribe and get more productive!

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Leave a Comment:

2 comments
Alice Elliott says July 30, 2018

I can definitely see the benefit of working on different devices and then storing your work on the cloud to work on it elsewhere. This is the way of the 21st century, and enables us to work anywhere that’s convenient. Ideally doesn’t this mean we don’t need to commute to offices any more…?

Reply
    Shelley Fishel says July 30, 2018

    Thank you for joining the conversation Alice. Yes it definitely means we can work from anywhere on any device at any time. I do frequently. Right now I am writing this at the kitchen table waiting for the kettle to boil. I will then pickup work at my desktop in the office upstairs. I don’t need to have an expensive office and can work with a team of VAs who all work from their own offices. Perfect way of working for me in any event.

    Reply
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