Presentations are a way of life in business.

And – despite what you may hear from some quarters – PowerPoint remains a popular tool for helping to deliver them.

You may in your VA career come across grumbles from some clients or company employees.

They might even use the withered phrase “Death by PowerPoint”.3 Tips for Every Presentation You Create

But what they really mean is they have endured experiences where the presenter was poor – or the slides were dull and boring.

The tool itself is designed to deliver impressive presentations. It’s the people who use it badly who need to make some changes.

As a Virtual Assistant, it’s probable that at some point you will be asked to put something together for a client – or even create something for your own business.

Here are THREE ways to ensure your presentations on PowerPoint sing a beautiful tune.

Tip 1: Use ONE Idea per Slide…

One of the biggest reasons why presentations miss the mark is too much is crammed onto the slides.

It makes it dull and hard for the audience to take in the information.

Each slide should have just one core message.

And the presenter can speak to that message – then move on to the next slide and the next idea.

They should have prepared and practised their talk beforehand. And there is a ‘notes’ feature in PowerPoint should they need a little prompt.

Tip 2: Keep it Simple…

Before you jump into PowerPoint, take time to get the story straight in your mind.

Sketch out little visual representations of your ideas on sticky notes or some paper. This helps you to think of clear words and pictures before you begin to create them in the application.

It’s another way to avoid writing loads of words on the screen. Simple works best.

Tip 3: Turn Your Words Into Pictures…

They say a picture paints a thousand words.

And it’s certainly true that Images are easier for people to instantly grasp and understand.

So, take a look at the words on your slides or being considered for your slides.

For example, you may have a slide with bullet points.

Pick out and circle all the nouns or verbs on the slide and see how they relate to each other.

What you may well find is that you can recognise a visual relationship between those words. And it’s likely to be one of five types.

  1. Flow – Which reveals a process. Like a flow chart or diagram.
  2. Structure – Like a family tree or team hierarchy.
  3. Cluster – It shows groupings. For example, a Venn diagram.
  4. Radiate – This shows links or nodes. For example, a Mind Map.
  5. Influence – This picture presents cause and effect. For example, a Fishbone Diagram

The better you know how to use PowerPoint (and all its design features) the better you will be able to serve your clients.

Some will be confident about presentations and know exactly what they want. Some may be less sure about talks.

As a VA with presentation expertise, you can offer advice and guidance about how best to put everything together.

And in guiding your client through the process you will also be making your task a little easier as well.

When you know how to use the software – the tasks become fun!

P.S. If you want to speed up your mastery of PowerPoint you can take my online Master the Slide Master course for Windows. Oh, and there’s a version for Mac, too, of course.

The session was well structured and the explanation was very clear. It was amazing how Shelley managed to squeeze so much info in just one hour and a half! Colin’s support and contributions were also very valuable, and so were “Virtual Veronica”‘s. Thank you for a most interesting and useful training session at the Miss Jones Virtual Summit!

Laura Carizzo- Royal Norwegian Embassy in Argentina

I haven’t used PowerPoint in 20 years, this has really boosted my confidence.

Lyn Parker

Course is packed with so much valuable information in a easy-to-understand and follow language, even for a complete beginner. I can respect the fact that sometimes it’s very hard for an expert to break the information down to basics. but Shelley has done it brilliantly. I was sure that I knew quite a bit but Shelley has proven me wrong even at the very beginning of the basics of PowerPoint. Lessons are short and precise which allowed me to easily transfer the new skill into practice without being overwhelmed and to carry on adding on more with each lesson. I had so many ‘Aha!’ moments and for most of them I couldn’t believe I used to pay graphic designer to do it for me, now, thanks to Shelley, I am looking forward to creating, designing, converting my presentations all by myself!

Iva Freeman – Vertex Human Capital

Shelley was very thorough and knew a lot of tip’s for using Teams, thank you 🙂

James O’Connor – Cavannah Homes

Very informative, constantly getting everyone in the meeting involved, loved every bit of it!

Dylan Teal Hopkins – Cavannah Homes
Fantastic and informative training and great to see all of the exciting functions with Microsoft Teams.
Laura Rigby – The Apprenticeship College
Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.
Leigh Dowling – Innuous

Microsoft Teams One to One Training Session

Shelley was approachable, easy to work with, and agile with answering questions to apply the session to my specific needs

Melissa Marshall – Present Your Science

A course on Outlook had been on the top of my list when Shelley asked VA’s what they wanted to learn.

It was a real case of ‘so that’s how you do it’ or ‘I never knew that’. I have to say that I learnt so many great tips it has definitely improved the way I work in Outlook and my inbox is looking colourful and organised and I can’t wait to share this knowledge with my clients.

Jacqueline Leake – JLeake VA Services – Outlook

A great course with lots of examples and step by step instructions. I can now confidently create infographics and as a bonus, I learnt a lot of new PowerPoint functionality that will enhance all my PowerPoint work and save me so much time.

Jessica Bailey – Integral Resource

I really like Shelley’s courses. She has a clear and easy to follow teaching style. In ‘How to Create Fillable Forms’ I’ve learned about the functions of the Developer ribbon which will mean I’ll be able to create a bespoke Returns Form for a client who has an online shop

Freya Henderson – Virtual Office Orkney

Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

Sarah Clements – Inuous

Absolutely superb course, easy to follow and to refer back whilst putting it all into practice! I was unaware of the extent you can customise a presentation and it’s just made me want to know more – what’s next Shelley?

Denise Williams

I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

Pip Doleman VA

I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

Susan Marot

Shelley Fishel of Tomorrow’s VA has a wealth of experience in Microsoft Office. I met her in person 2 years ago at the PA Show in London. I also saw her in action in a fab workshop and knew she was the whizz that everyone had told me she was. I have since bought a lifetime access to her HUB and all the courses in there are a MUST if you are a VA on a mission. The courses will give you confidence in all the Office 365 components and will catapult you to dizzy heights

Alex Hughes