I’m sure there have been occasions when you have saved a website you visit regularly as a Favourite or Bookmark. Or perhaps you have underlined a meaningful quote in a book or turned down a corner on a particular page (though I must admit that is something I really hate to see!).  Well, in Word, a bookmark is similar as it identifies a specific word, section or place in your document so that you can easily find it again.

Let’s suppose you want to go back to a section of your document to revise later, or perhaps you want to be able to easily refer to specific paragraph. Once you have bookmarked the required section or paragraph, you can use the Go-To feature to move to that section, or you can use the bookmark as a cross-reference or hyperlink.

Add a Bookmark

Select the text, image or location that you want to bookmark and then click Bookmark on the Insert Ribbon.

Type a name for the Bookmark (1) and then click Add (2). Make sure you tick the box to specify whether it is a text bookmark or a specific location (3).

Navigate to your Bookmark

To navigate to the bookmark, use the Go To command: press Control and the letter G. Then select Bookmark (1) on the left, choose the bookmark to navigate to (2) and press Go To (3). This will jump to the location you marked.

When you create a hyperlink, you can make the hyperlink jump to a bookmark in your document.

Cross Reference

When creating long documents, there are times when you need to refer to a section elsewhere – this is where a cross-reference mark comes in. You can reference the page number of a specific heading.

So, if I want to reference the section on hyperlinks, first I type an introduction to the cross-reference:

“This is my introduction, Refer to the section on hyperlinks – see page 121 ”

Next, I need to add the cross-reference field – click Cross Reference on the Insert Ribbon and then make your choices:

  1. Decide if referencing a heading or any of the other options (numbered item, bookmark, footnote or endnote).
  2. Decide if you want to show the page number or perhaps the text.
  3. Decide if it is a hyperlink.
  4. Choose the heading to link to (I am linking to a heading).
  5. Click Insert.

The cross-reference is a field and may appear grey when you click on it. As it is a field you will need to make sure that all fields are updated before you print – if you make changes to the document and move the heading that the cross-reference is linked to, you will also need to update the cross-reference.

I find bookmarks and cross-references are indispensable when creating long documents. No more scrolling through pages and pages to find the specific reference I am looking for. No more manually adding references to a specific page and having to remember to update that page reference as the document evolves. Just a few clicks to add a bookmark, a few moments to cross-reference a heading or page, and there you have it! Such a time saver. I hope you think so too.

To learn more about Microsoft Word and how you can speed up routine tasks, take a look at my Microsoft Word Courses, Work Smarter with Style for Windows and Work Smarter with Style for Mac  and Create Lead Magnets and eBooks in Word

Or take a look at the HUB and have access to ALL my courses including any new ones that are added. Always the best value.

The session was well structured and the explanation was very clear. It was amazing how Shelley managed to squeeze so much info in just one hour and a half! Colin’s support and contributions were also very valuable, and so were “Virtual Veronica”‘s. Thank you for a most interesting and useful training session at the Miss Jones Virtual Summit!

Laura Carizzo- Royal Norwegian Embassy in Argentina

I haven’t used PowerPoint in 20 years, this has really boosted my confidence.

Lyn Parker

Course is packed with so much valuable information in a easy-to-understand and follow language, even for a complete beginner. I can respect the fact that sometimes it’s very hard for an expert to break the information down to basics. but Shelley has done it brilliantly. I was sure that I knew quite a bit but Shelley has proven me wrong even at the very beginning of the basics of PowerPoint. Lessons are short and precise which allowed me to easily transfer the new skill into practice without being overwhelmed and to carry on adding on more with each lesson. I had so many ‘Aha!’ moments and for most of them I couldn’t believe I used to pay graphic designer to do it for me, now, thanks to Shelley, I am looking forward to creating, designing, converting my presentations all by myself!

Iva Freeman – Vertex Human Capital

Shelley was very thorough and knew a lot of tip’s for using Teams, thank you 🙂

James O’Connor – Cavannah Homes

Very informative, constantly getting everyone in the meeting involved, loved every bit of it!

Dylan Teal Hopkins – Cavannah Homes
Fantastic and informative training and great to see all of the exciting functions with Microsoft Teams.
Laura Rigby – The Apprenticeship College
Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.
Leigh Dowling – Innuous

Microsoft Teams One to One Training Session

Shelley was approachable, easy to work with, and agile with answering questions to apply the session to my specific needs

Melissa Marshall – Present Your Science

A course on Outlook had been on the top of my list when Shelley asked VA’s what they wanted to learn.

It was a real case of ‘so that’s how you do it’ or ‘I never knew that’. I have to say that I learnt so many great tips it has definitely improved the way I work in Outlook and my inbox is looking colourful and organised and I can’t wait to share this knowledge with my clients.

Jacqueline Leake – JLeake VA Services – Outlook

A great course with lots of examples and step by step instructions. I can now confidently create infographics and as a bonus, I learnt a lot of new PowerPoint functionality that will enhance all my PowerPoint work and save me so much time.

Jessica Bailey – Integral Resource

I really like Shelley’s courses. She has a clear and easy to follow teaching style. In ‘How to Create Fillable Forms’ I’ve learned about the functions of the Developer ribbon which will mean I’ll be able to create a bespoke Returns Form for a client who has an online shop

Freya Henderson – Virtual Office Orkney

Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

Sarah Clements – Inuous

Absolutely superb course, easy to follow and to refer back whilst putting it all into practice! I was unaware of the extent you can customise a presentation and it’s just made me want to know more – what’s next Shelley?

Denise Williams

I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

Pip Doleman VA

I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

Susan Marot

Shelley Fishel of Tomorrow’s VA has a wealth of experience in Microsoft Office. I met her in person 2 years ago at the PA Show in London. I also saw her in action in a fab workshop and knew she was the whizz that everyone had told me she was. I have since bought a lifetime access to her HUB and all the courses in there are a MUST if you are a VA on a mission. The courses will give you confidence in all the Office 365 components and will catapult you to dizzy heights

Alex Hughes