I’m sure there have been occasions when you have saved a website you visit regularly as a Favourite or Bookmark. Or perhaps you have underlined a meaningful quote in a book or turned down a corner on a particular page (though I must admit that is something I really hate to see!). Well, in Word, a bookmark is similar as it identifies a specific word, section or place in your document so that you can easily find it again.
Let’s suppose you want to go back to a section of your document to revise later, or perhaps you want to be able to easily refer to specific paragraph. Once you have bookmarked the required section or paragraph, you can use the Go-To feature to move to that section, or you can use the bookmark as a cross-reference or hyperlink.
Select the text, image or location that you want to bookmark and then click Bookmark on the Insert Ribbon.
Type a name for the Bookmark (1) and then click Add (2). Make sure you tick the box to specify whether it is a text bookmark or a specific location (3).
To navigate to the bookmark, use the Go To command: press Control and the letter G. Then select Bookmark (1) on the left, choose the bookmark to navigate to (2) and press Go To (3). This will jump to the location you marked.
When you create a hyperlink, you can make the hyperlink jump to a bookmark in your document.
When creating long documents, there are times when you need to refer to a section elsewhere – this is where a cross-reference mark comes in. You can reference the page number of a specific heading.
So, if I want to reference the section on hyperlinks, first I type an introduction to the cross-reference:
“This is my introduction, Refer to the section on hyperlinks – see page 121 ”
Next, I need to add the cross-reference field – click Cross Reference on the Insert Ribbon and then make your choices:
- Decide if referencing a heading or any of the other options (numbered item, bookmark, footnote or endnote).
- Decide if you want to show the page number or perhaps the text.
- Decide if it is a hyperlink.
- Choose the heading to link to (I am linking to a heading).
- Click Insert.
The cross-reference is a field and may appear grey when you click on it. As it is a field you will need to make sure that all fields are updated before you print – if you make changes to the document and move the heading that the cross-reference is linked to, you will also need to update the cross-reference.
I find bookmarks and cross-references are indispensable when creating long documents. No more scrolling through pages and pages to find the specific reference I am looking for. No more manually adding references to a specific page and having to remember to update that page reference as the document evolves. Just a few clicks to add a bookmark, a few moments to cross-reference a heading or page, and there you have it! Such a time saver. I hope you think so too.
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