A question that popped up on LinkedIn recently asked by Jo Sedgwick.

The short answer is yes, you can set a meeting up so that people who are not members of your organisation can start the meeting without you, the organiser being present.

However, a few things need to be enabled in the Microsoft Teams Admin Centre to allow this to happen.

You may need to request that your IT Team set this permission up or if you are the Admin of your Tenant then you can do this yourself.

Log in to the Teams Admin Centre – you will know if you can do this as when you are in your browser logged in to Microsoft 365, you will see the Admin shortcut – if you don’t see this then you will need to approach your IT Admin team.

That is step one!

Assuming that you are able to access the Admin Centre, then you will need to navigate to the Teams Admin Centre and then to Meetings and Meeting Policies.

Now once in the Meeting Policies you will need to access the Global (Org-wide default) policy and click on it to expand.

Navigate to the Meeting join and lobby area.

Toggle the Anonymous users can join a meeting toggle to ON. Also, the Anonymous users and dial in callers can start a meeting to ON.

You can also change the global setting for who can bypass the lobby here as well.

When you make changes here, they can take up to 48 hours to take effect.

Meeting Options

When you schedule a meeting that you want others to be able to start you will need to click the options toggle top right and set the Who can bypass the lobby settings.  I clicked More Options to get this full pop-up list.

I don’t yet have the anonymous users showing here as I made the change in the Admin centre only a few minutes ago so it is not showing here.

Recap

To set up a meeting so that attendees can start and join without the organiser you need to have two things set up.

  1. Allowed in the Teams Admin Centre as part of the Global Org-Wide join policy.
  2. Options in the individual meeting invite set to allow anonymous users to join /start the meeting and everyone can bypass the lobby.

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