As a VA you get asked to do many things. One of those may be to research online perhaps a topic, find a venue or just about anything your client needs. Enter OneNote Web Clipper. It is simply the most time saving stress relieving online tool . Before I started to use it, if I found a website that had information that I wanted to come back to, I would have had to copy and paste the content to a document or notebook or bookmarked the site. The bookmark list then becomes unwieldy and difficult to navigate. Know the feeling?
Enter OneNote Web Clipper
You have no doubt seen my posts about OneNote over the last few weeks. I have notebooks for dedicated reasons. One for my online course creation, where I keep lists of the process, what I am working on. Useful tips, code that I may need, automation emails that welcome you to the course and follow up with you afterwards to help you get the most out of the lessons. I have a notebook for blogs too.
My blogging notebook
I use my blogging notebook to keep ideas for blogs, to sometimes actually write them and to clip web pages with useful information that I can refer back to later. It is a godsend! No more bookmark lists a mile long. Just a nice notebook with sections and pages that contains the ideas and websites I have visited for my blog posts.
What is the OneNote Web Clipper?
The OneNote Web Clipper is a browser extension. That means that it sits in your browser toolbar and is ready and waiting every time you need it , on any page!
This is what it looks like
Here it is sitting in my Chrome Browser on the right-hand side. Ready for me to click and use.
There are versions of the OneNote Web Clipper for each of the main browsers, Chrome, Edge, IE, Firefox, Opera. Sadly, there is no Web Clipper for Safari but you can simply use one of the other browsers if you are on a Mac.
How do I get the OneNote Web Clipper?
Type OneNote Web Clipper into your browser of choice and then follow the prompts to install. Based on the browser you are using, the instructions may be a little different. Once it is installed you may need to enable it.
How do I use the Web Clipper?
Find a web page that you wish to keep and click on the Web Clipper icon in your browser. If this is the first time you are using it, you will be asked to sign in and choose whether to use it with your work or Office 365 account or your personal Microsoft Account.
Now you can choose what you wish to clip.
The choices are:
Full Page – this copies the whole page, including all images exactly as they appear on the page. It also adds a bookmark link to the top of the page so that you can get back to the web page quickly
Region – drag out a region and the web clipper will clip just the part you selected. Use this to highlight just a part of a web page.
Article – Similar to full page – this clips the whole page but just the article without the surrounding areas
Bookmark – Adds a bookmark to the web page – allowing you to get back to the page quickly
Once you have chosen what you want to clip, the web clipper goes to work and clips your web page or the part you asked for.
Where does the clipping go?
When you select what you want to clip, the web clipper asks you to sign in and then select which notebook and section to save your clipping to – in the image below you can see I have selected my Blogging Notebook and New Section 1. Each clip is placed on its own page and titled with the name of the page.
Where can I see the clipping?
When you clip, the web clipper will offer you the opportunity to see the clipping you just took. If you click View in OneNote – you will be taken to OneNote online.
To see the clipping in your preferred version of OneNote simply open up the notebook and voila!
OneNote Windows 10
OneNote on Mac
What do you think about the OneNote Web Clipper?
I find it a huge time saver. I can visit pages, look up information and save them for later. I can then refer back at a time that suits me. Cuts down the time I spend hunting for things.
Let me know how useful you find this tip in the comments below.
P.S Remember – I have a range of online courses on Microsoft Office topics. You can find them here. I have a long list of courses to create and will be adding new content very soon. So save your seat in the Hub at the current price. You never pay again.
Today I am continuing the OneNote 2016 topic I started a few weeks ago. I do however have to tell you that Microsoft is Sunsetting OneNote 2016. What does Sunsetting mean? Well it means that Microsoft are no longer developing or updating OneNote 2016 and it is no longer supplied as part of Office 2016 or Office 365.
Microsoft released a product called OneNote for Windows 10 which was included with every Windows 10 Laptop for free. This meant developing two versions of the product. So they took the decision to focus on just one product – OneNote for Windows 10 and I will write about that product in future newsletters.
If you have OneNote 2016 it will not go away – you can keep it and continue to use it, however it will no longer be updated and will not receive any new features.
There are some differences between the two versions with each having the same core functionality but also some differences.
So for now, I am writing about OneNote 2016 which is what I have used and have even written a book about! You can find my book on BookBoon HERE
How to email your page of notes in OneNote 2016
When you have finished writing up your notes, whether they be just your musings , brainstorming or notes of a meeting, you can email the page directly from within the notebook.
On the Home Ribbon click – Email Page
Then fill in the email address etc and click Send
That’s it. Your recipient receives an email with your notes in the body and can do whatever is needed.
What do you think of this tip? Will it help? Leave a comment – I need to know and so does Veronica !
Introducing or Re-introducing Veronica
If you are new, you may not know about Veronica. She is called Virtual Veronica and is my virtual, Virtual Assistant. She features in lots of places and I use her account to demonstrate things often.
Veronica is a F.R.O.G and a VA which means she is: Fast Reliable Organised and Great!
Thanks for reading, and do tell me how useful you find my blog posts.
Next week I will be blogging about the OneNote app! This is the version that you get with Windows 10 and is part of Office 365. It works on Windows 10, Mac, your phone – (whichever operating system you use) and online too. Look out for this new series.
Addendum! – Since I wrote this post Microsoft has changed it’s mind about the Desktop OneNote 2016. From March it will once again be available to Office 2019 and Office 365 users. You can also download the full 2016 version from Microsoft. See this blog post about it
Today I am continuing to delve into OneNote 2016. We all like to make life as easy as possible for ourselves. Sometimes it is good to have a starting point. That is why I want to show you how to access the Page Templates in OneNote.
OneNote 2016 comes equipped with some great page templates. Unfortunately, they are not available on the Mac version or on OneNote for Windows 10.
So, if you are using OneNote 2016 here you go:
Start off by going to the Insert Ribbon and clicking on Page Templates. A task pane will open on the right-hand side, with a selection of template categories. I have expanded the business category in the picture here.
Choose the template to use and it will appear in a new page right there.
I chose a Formal Meeting template. It is already set out for me to complete at the meeting. It does have a fancy background, but it looks nice.
If you don’t want the background, you can start a new page and simply copy the headings so that you know where to start.
There are lots of templates to explore.
Set the default template
You can choose a template and set it as your default. At the bottom of the task pane is the option to pick a template. Click here to select from a long list of options.
New pages will now be based on the template you chose.
Set default template (1) click Add Page (2) New page based on the template chosen (3)
What do you think of OneNote so far? Want to learn more?
Last week I introduced you to OneNote and the different versions. This week I will talk about the structure of a notebook.
Physical notebooks come in many guises, some are simple with ruled lines and a margin and some have different sections for different projects or part of projects.
OneNote can be either. When you first start it up, you will notice that it has one Section called – New Section One and one blank page.
It is easy to add both new sections and new pages.
To add a section – click the + sign
To rename a section – double click on the tab and type the name
To add a page – click the + sign
To rename a page – type in the page header area – this becomes the page name or double click in the task pane and type the name
It’s that easy.
Once you have your sections and pages just click and type anywhere on a page and that is it.
You can have as many sections or pages as you like and you can have many notebooks too.
To add a new Notebook click File and then New and choose where to save your new notebook. Then give it a name and click Create. You will be prompted to invite others but you don’t have to
Where should you save your OneNote notebooks?
I created a folder called NoteBooks in my OneDrive for Business folder and that is where I save all my notebooks.
I know where they are
I can find them easily
I can access them from any device that has internet access because they are in OneDrive
They don’t live on the local machine which means that they are always available to me.
You can create your notebook folder in OneDrive Personal or OneDrive for Business, it is entirely up to you. If you think that you will never need access to the notebook from anywhere other than your computer, then you can save them locally. The choice is yours.
Now you know how to create a new notebook and how to add sections and pages. Next week I will show you how to use a page template in OneNote.
OneNote is a digital notebook. When you go to your meetings, you take with you a notebook. It may be ruled, have soft or hard covers, it could have plain paper or graph paper. Notebooks often divide into sections with section dividers so that you can keep different notes about different topics.
OneNote replicates all that and much more.
When attending meetings these days it is quite normal to take your laptop or tablet with you. Why lug around a laptop and a notebook when you can have your notebook ON your laptop.
OneNote is integrated with Microsoft Office meaning that it talks to the other applications in the suite so that you can bring your emails into it, add meetings and notes and even insert tables, spreadsheets and much more.
But I like writing and using a pen!
Now before you tell me that you remember your notes better when you write them with a pen, OneNote is designed for touch devices. Whether that is a tablet, a laptop with a touch screen, an iPad or Android device. It works on them all. If you store you notebooks in the cloud in OneDrive (personal or business ) then you can access them anywhere you have connectivity. For example, I can take written notes on my Surface Pro or SurfaceBook laptops. My writing is even neater than writing with pen and ink, and I can have OneNote turn the written text into typed text (much easier to read than my scrawl)
Is there one version or lots?
Well now you got me. There are several different versions of OneNote.
OneNote 2016 – this is the desktop version for Windows users. It is no longer supplied as part of Office 365 however it is still available as a free download. It is my favourite version and the most powerful.
OneNote for Windows 10 – this is an app. Well they are all apps really but this is known as an App. It is the free version of OneNote that ships with your new Windows 10 laptop. It currently does not have as many features as the desktop 2016 version, however Microsoft are working on updating it and adding the missing functionality to it. The next few blog posts will be about OneNote 2016 however, I will also write about OneNote for Windows 10 in the future. Don’t let the name OneNote for Windows 10 confuse you, this is the same version as you get on Mac and online plus on your tablet or phone.
OneNote for IOS and Android – there is a OneNote app for your phone or tablet on any operating system.
So look out for the next few blog posts, where I will walk through a different part of OneNote each week.
Till next time
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