As an assistant, you may be called upon to help your boss create presentations in PowerPoint. Whether it’s for a client pitch, a company-wide meeting, or a conference, a well-designed presentation can make a big impact. Here are some tips to help you create amazing presentations quickly and efficiently: 

  1. Start with a template: Instead of starting from scratch, consider using a template to save time and ensure that your presentations have a consistent look and feel. PowerPoint has a variety of built-in templates to choose from, or you can create your own by customising a blank presentation and then saving it as a template. 
  1. Use icons and images: Visual elements can make your presentations more engaging and memorable. PowerPoint has a wide selection of icons and images that you can use to liven up your slides. You can find these under the “Illustrations” tab in the ribbon. 
  1. Use Slide Masters: If you need to apply the same formatting to multiple slides, consider using Slide Masters. Slide Masters allow you to create a “design template” for your slides so that any changes you make in the Slide Master will be reflected on all the other slides that use that master. 
  1. Within the Slide Master, you can create your own Custom Layouts to do the job you need them to do. For example, if you need a slide with three picture placeholders, create a Slide Layout with three picture placeholders. This layout will have the same design traits as the rest of the Slide Master and the layout you desire. 
  1. Use the “Rehearse Timings” feature: The “Rehearse Timings” feature in PowerPoint allows you to practice your presentation and set the timing for each slide. This can be helpful if you need to ensure that your presentation stays within a certain time frame, or if you want to ensure that your transitions between slides are smooth and seamless. 

Case Study 

See how Rachel an assistant at an advertising agency puts these tips into action. 

As an assistant at an advertising agency, Rachel often helps her boss create presentations for client pitches. One of the keys to her success is using templates and slide layouts to create a consistent look and feel for the presentations. Rachel starts by selecting a template that reflects the client’s brand and style and then she uses slide layouts to ensure that each slide has a consistent structure. 

Rachel also makes use of PowerPoint’s built-in icons and images to liven up the slides and make them more engaging. She uses the “Rehearse Timings” feature to practice the presentation and set the timing for each slide, which helps ensure that the presentation stays on track and flows smoothly. 

With these tips and techniques, Rachel is able to create amazing presentations quickly and efficiently, which has helped her boss win new clients and stand out in a competitive market. 

I hope these tips and case study help you create amazing presentations in PowerPoint! Remember, the key is to find the tools and techniques that work best for you and your workflow and to be consistent in using them. With a little bit of practice and discipline, you can create professional, engaging presentations that make a big impact. 

Ready to make a big impact with your presentations? Take a look at our PowerPoint Training here

The session was well structured and the explanation was very clear. It was amazing how Shelley managed to squeeze so much info in just one hour and a half! Colin’s support and contributions were also very valuable, and so were “Virtual Veronica”‘s. Thank you for a most interesting and useful training session at the Miss Jones Virtual Summit!

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Course is packed with so much valuable information in a easy-to-understand and follow language, even for a complete beginner. I can respect the fact that sometimes it’s very hard for an expert to break the information down to basics. but Shelley has done it brilliantly. I was sure that I knew quite a bit but Shelley has proven me wrong even at the very beginning of the basics of PowerPoint. Lessons are short and precise which allowed me to easily transfer the new skill into practice without being overwhelmed and to carry on adding on more with each lesson. I had so many ‘Aha!’ moments and for most of them I couldn’t believe I used to pay graphic designer to do it for me, now, thanks to Shelley, I am looking forward to creating, designing, converting my presentations all by myself!

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Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

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Denise Williams

I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

Pip Doleman VA

I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

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