Shelley – is there a way to use Microsoft Word to publish my blog?

Are you a busy VA? Has one of your clients asked you to write blog posts  and then publish them? Or perhaps they have given you the content and you must upload it to WordPress and Style it? Tedious isn’t it? I was recently asked if there was a way to do this right in Microsoft Word and I am happy to report that Yes! There is!

I thought – what better way to show how it’s done, than with a blog post!

It doesn’t have to – take ages I mean

Just use the Blog Template in Word, connect to your blog and let Word and the blog do the heavy lifting.

Here is how to do this.

The Blog Template – you may need to search for it!

Click File and then New and select the Blog Template.

If you don’t see the Blog Template at first, you can use the search box at the top of the New Document pane to search for it.

Next, click on the template to download it.

Once you have downloaded it, you can then select it from your list of templates in the usual way. If you click the pin, it will be added to the list of templates displayed when you click File New.

Now you will be prompted to set up the connection to you blog. My blog is on WordPress so that is what I will use here.

First select your blog provider from the list

Next add the URL, UserName and Password.

How to fill in the Connection Dialogue Box

When you first connect to your blog, you will be asked to add the Blog Post URL. This is the main part of your blog’s web address. For example this blog is on theittrainingsurgery.com and that is all I need to enter in between the chevrons.

It will look like this:

https://myblognamehere.com/xmirpc.php

Note that as I have a security certificate on my website I start the address with HTTPS! For me the connection would not work without this.

Once you have entered the blog address go ahead and add your username and password, tick the Remember Password Box if you wish.

Pictures

There is also a button for Picture Options. This is where you decide whether to use your blog host’s media manager or a different one.

The Connection should now be set up

Once you have performed all these steps your connection should be set up and you will receive a confirmation message.

Now that you have a connection, you can go ahead and add content to your blog.

Add a Title to your blog

When you are presented with the blank post, you will see an area to add the title. Simply type it in in the required place.

Add a category to your blog

If you have set categories on your blogs, you will be able to assign them by clicking on the Insert Category icon. Then type in the category name. Word and WordPress will do the rest.

Remember to use Headings

A great blog will be well set out and easy to read, both for someone without any visual impairment and someone with visual impairment. Keep this in mind when structuring your blog content.

Use Heading Styles to segment your post and signpost the way through the blog. You will find Heading Styles in the Styles Gallery on the Blog Post Ribbon.

Click on the style to apply and then type or type your text and then select the style.

Adding Pictures

To add a picture, it is the same as in any normal Microsoft Word document.

Click on the Insert Ribbon

Select from:

Picture This is a picture that you have stored on your pc, network or in a synchronised OneDrive folder
Online Pictures This will take you to an online search – pictures could be from an online source, a SharePoint site etc
Shapes Add shapes to your post
Icons A recent addition to Office – here you can access a gallery of useful icons to portray your message. Like this person at the podium

3D Models A recent update to Office 2016 added the option to add 3D models. You can search from a library on images on line or add your own.

Once you have added the image/shape you need, you have all the regular picture editing tools on the Picture Tools Format Ribbon

Remember to add Alternative Text to your images as you go – this makes it easier later on. For accessibility and for SEO purposes, images should all have Alt-Text.

Publish the blog post

Once you are done writing adding images and anything else you need to create an epic blog post, it is time to publish.

Click the Publish button!

I will choose to Publish as Draft so that I can then check it all looks as I wish. At this point your screen will flash a few times as Word contacts your blog.

Magic! Draft blog appears!

When I head over to the blog, a new Draft blog is on my site ready for me to optimise.

Save your draft Word document– so you can find it again

Make sure that you save your Word blog post. You may wish to amend it, or change it and republish or you may need to get back and check what you wrote without going online to your blog.

Now that I am in WordPress, I can see that the Readability is good, and I just need to finish optimising for Search Engines and adding any tags etc.

I do hope that you have found this post super useful!

Let me know in the comments below what you think.


Posted in Word WindowsTagged ,

2 thoughts on “Do you write blog posts for your clients?

    1. Glad it helps Emma and yes you are correct. The Blog Post template does exist – it does not however connect to your blog. Essentially it puts Microsoft Word into Web Layout making it easy to write and add images etc. However you will need to copy/paste into the actual blog post although it will be better from a formatting point of view.

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The session was well structured and the explanation was very clear. It was amazing how Shelley managed to squeeze so much info in just one hour and a half! Colin’s support and contributions were also very valuable, and so were “Virtual Veronica”‘s. Thank you for a most interesting and useful training session at the Miss Jones Virtual Summit!

Laura Carizzo- Royal Norwegian Embassy in Argentina

I haven’t used PowerPoint in 20 years, this has really boosted my confidence.

Lyn Parker

Course is packed with so much valuable information in a easy-to-understand and follow language, even for a complete beginner. I can respect the fact that sometimes it’s very hard for an expert to break the information down to basics. but Shelley has done it brilliantly. I was sure that I knew quite a bit but Shelley has proven me wrong even at the very beginning of the basics of PowerPoint. Lessons are short and precise which allowed me to easily transfer the new skill into practice without being overwhelmed and to carry on adding on more with each lesson. I had so many ‘Aha!’ moments and for most of them I couldn’t believe I used to pay graphic designer to do it for me, now, thanks to Shelley, I am looking forward to creating, designing, converting my presentations all by myself!

Iva Freeman – Vertex Human Capital

Shelley was very thorough and knew a lot of tip’s for using Teams, thank you 🙂

James O’Connor – Cavannah Homes

Very informative, constantly getting everyone in the meeting involved, loved every bit of it!

Dylan Teal Hopkins – Cavannah Homes
Fantastic and informative training and great to see all of the exciting functions with Microsoft Teams.
Laura Rigby – The Apprenticeship College
Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.
Leigh Dowling – Innuous

Microsoft Teams One to One Training Session

Shelley was approachable, easy to work with, and agile with answering questions to apply the session to my specific needs

Melissa Marshall – Present Your Science

A course on Outlook had been on the top of my list when Shelley asked VA’s what they wanted to learn.

It was a real case of ‘so that’s how you do it’ or ‘I never knew that’. I have to say that I learnt so many great tips it has definitely improved the way I work in Outlook and my inbox is looking colourful and organised and I can’t wait to share this knowledge with my clients.

Jacqueline Leake – JLeake VA Services – Outlook

A great course with lots of examples and step by step instructions. I can now confidently create infographics and as a bonus, I learnt a lot of new PowerPoint functionality that will enhance all my PowerPoint work and save me so much time.

Jessica Bailey – Integral Resource

I really like Shelley’s courses. She has a clear and easy to follow teaching style. In ‘How to Create Fillable Forms’ I’ve learned about the functions of the Developer ribbon which will mean I’ll be able to create a bespoke Returns Form for a client who has an online shop

Freya Henderson – Virtual Office Orkney

Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

Sarah Clements – Inuous

Absolutely superb course, easy to follow and to refer back whilst putting it all into practice! I was unaware of the extent you can customise a presentation and it’s just made me want to know more – what’s next Shelley?

Denise Williams

I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

Pip Doleman VA

I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

Susan Marot

Shelley Fishel of Tomorrow’s VA has a wealth of experience in Microsoft Office. I met her in person 2 years ago at the PA Show in London. I also saw her in action in a fab workshop and knew she was the whizz that everyone had told me she was. I have since bought a lifetime access to her HUB and all the courses in there are a MUST if you are a VA on a mission. The courses will give you confidence in all the Office 365 components and will catapult you to dizzy heights

Alex Hughes