Shelley – is there a way to use Microsoft Word to publish my blog?
Are you a busy VA? Has one of your clients asked you to write blog posts and then publish them? Or perhaps they have given you the content and you must upload it to WordPress and Style it? Tedious isn’t it? I was recently asked if there was a way to do this right in Microsoft Word and I am happy to report that Yes! There is!
I thought – what better way to show how it’s done, than with a blog post!
It doesn’t have to – take ages I mean
Just use the Blog Template in Word, connect to your blog and let Word and the blog do the heavy lifting.
Here is how to do this.
The Blog Template – you may need to search for it!
Click File and then New and select the Blog Template.
If you don’t see the Blog Template at first, you can use the search box at the top of the New Document pane to search for it.
Next, click on the template to download it.
Once you have downloaded it, you can then select it from your list of templates in the usual way. If you click the pin, it will be added to the list of templates displayed when you click File New.
Now you will be prompted to set up the connection to you blog. My blog is on WordPress so that is what I will use here.
First select your blog provider from the list
Next add the URL, UserName and Password.
How to fill in the Connection Dialogue Box
When you first connect to your blog, you will be asked to add the Blog Post URL. This is the main part of your blog’s web address. For example this blog is on theittrainingsurgery.com and that is all I need to enter in between the chevrons.
It will look like this:
Note that as I have a security certificate on my website I start the address with HTTPS! For me the connection would not work without this.
Once you have entered the blog address go ahead and add your username and password, tick the Remember Password Box if you wish.
There is also a button for Picture Options. This is where you decide whether to use your blog host’s media manager or a different one.
The Connection should now be set up
Once you have performed all these steps your connection should be set up and you will receive a confirmation message.
Now that you have a connection, you can go ahead and add content to your blog.
Add a Title to your blog
When you are presented with the blank post, you will see an area to add the title. Simply type it in in the required place.
Add a category to your blog
If you have set categories on your blogs, you will be able to assign them by clicking on the Insert Category icon. Then type in the category name. Word and WordPress will do the rest.
Remember to use Headings
A great blog will be well set out and easy to read, both for someone without any visual impairment and someone with visual impairment. Keep this in mind when structuring your blog content.
Use Heading Styles to segment your post and signpost the way through the blog. You will find Heading Styles in the Styles Gallery on the Blog Post Ribbon.
Click on the style to apply and then type or type your text and then select the style.
To add a picture, it is the same as in any normal Microsoft Word document.
Click on the Insert Ribbon
|Picture||This is a picture that you have stored on your pc, network or in a synchronised OneDrive folder|
|Online Pictures||This will take you to an online search – pictures could be from an online source, a SharePoint site etc|
|Shapes||Add shapes to your post|
|Icons||A recent addition to Office – here you can access a gallery of useful icons to portray your message. Like this person at the podium
|3D Models||A recent update to Office 2016 added the option to add 3D models. You can search from a library on images on line or add your own.|
Once you have added the image/shape you need, you have all the regular picture editing tools on the Picture Tools Format Ribbon
Remember to add Alternative Text to your images as you go – this makes it easier later on. For accessibility and for SEO purposes, images should all have Alt-Text.
Publish the blog post
Once you are done writing adding images and anything else you need to create an epic blog post, it is time to publish.
Click the Publish button!
I will choose to Publish as Draft so that I can then check it all looks as I wish. At this point your screen will flash a few times as Word contacts your blog.
Magic! Draft blog appears!
When I head over to the blog, a new Draft blog is on my site ready for me to optimise.
Save your draft Word document– so you can find it again
Make sure that you save your Word blog post. You may wish to amend it, or change it and republish or you may need to get back and check what you wrote without going online to your blog.
Now that I am in WordPress, I can see that the Readability is good, and I just need to finish optimising for Search Engines and adding any tags etc.
I do hope that you have found this post super useful!
Let me know in the comments below what you think.