You may be one of those people who files absolutely everything, or you may be someone who files nothing. Either way, it can be a challenge to keep track of emails both sent and received. What happens when you need to quickly find an email you received from a client, colleague or friend? Just how do you find it?

And what if it has an important attachment which you forgot to save somewhere safe?

Outlook Search will save the day

Search has moved. It used to sit just above the Inbox, and using the Keyboard Shortcut Control + E would action the Search box and display the Search Ribbon.

Now, however, Search lives right at the top of the Outlook window in the Title Bar, and is available in every Outlook folder.

You can still use the same keyboard shortcut to action the Search Box and display the Search Ribbon.

You can also still use the Filter icon in the Fine group of the Home tab to filter your email. This is very similar to using Search.

What can I search for?

Look for email:

Received From – all email from a particular person

Subject – all email with a particular subject line

Has Attachments – email that has attachments – only emails with attachments will be displayed

Categorised – find email in a certain category

Sent To – email sent to someone

Unread – find only unread email

Flagged – choose from a range of flags and find all the email with that flag applied

Important – find all emails marked as important

More – find more search criteria

Recent Searches – this will show you a list of recent searches so you can run them again

Search tools – set indexing options and more

What is this drop-down when I go to the new search?

When you first jump into the search bar Outlook opens a drop down with some helpful information.

Note that you can decide where you are searching – whether Current Folder, Current Mailbox or All Mailboxes. The Search list will also suggest some of your recent searches.

Can I combine search criteria?

What if I want to find all the email from Paul that has attachments? Easy peasy.

Use Control+ E to start the Search

Then, on the Search Ribbon, click From and type the email of the person you want to find and then click on Has Attachments. Only email from that person that has attachments will be shown.

You can combine any number of search criteria.

What is the difference between Search and Filter?

Search allows you to combine criteria while Filter looks for just one criterion.

By now, you have probably had a play and tried entering a number of words, names or terms to filter or search on. Here’s one more tip – you can refine your search by using logical operators such as AND, OR, = or NOT. For example, suppose you wanted to find emails that mentioned two of your colleagues. By entering the two names into the Search bar, e.g. Anna AND Paul, messages that contain both names will be displayed.

Hopefully, these tips will have helped you quickly find any emails you might be looking for – and saved you from wasting time searching.

To learn more about Microsoft
Outlook and see more mind-blowing shortcuts, head over to the Course Directory and check out Microsoft Outlook Email – Take Back Control of your Inbox for Windows or
Microsoft Outlook Email for Mac – take back control of your Inbox for Mac users.

Or take a look at the HUB and have access to ALL my courses including any new ones that are added. Always the best value.

The session was well structured and the explanation was very clear. It was amazing how Shelley managed to squeeze so much info in just one hour and a half! Colin’s support and contributions were also very valuable, and so were “Virtual Veronica”‘s. Thank you for a most interesting and useful training session at the Miss Jones Virtual Summit!

Laura Carizzo- Royal Norwegian Embassy in Argentina

I haven’t used PowerPoint in 20 years, this has really boosted my confidence.

Lyn Parker

Course is packed with so much valuable information in a easy-to-understand and follow language, even for a complete beginner. I can respect the fact that sometimes it’s very hard for an expert to break the information down to basics. but Shelley has done it brilliantly. I was sure that I knew quite a bit but Shelley has proven me wrong even at the very beginning of the basics of PowerPoint. Lessons are short and precise which allowed me to easily transfer the new skill into practice without being overwhelmed and to carry on adding on more with each lesson. I had so many ‘Aha!’ moments and for most of them I couldn’t believe I used to pay graphic designer to do it for me, now, thanks to Shelley, I am looking forward to creating, designing, converting my presentations all by myself!

Iva Freeman – Vertex Human Capital

Shelley was very thorough and knew a lot of tip’s for using Teams, thank you 🙂

James O’Connor – Cavannah Homes

Very informative, constantly getting everyone in the meeting involved, loved every bit of it!

Dylan Teal Hopkins – Cavannah Homes
Fantastic and informative training and great to see all of the exciting functions with Microsoft Teams.
Laura Rigby – The Apprenticeship College
Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.
Leigh Dowling – Innuous

Microsoft Teams One to One Training Session

Shelley was approachable, easy to work with, and agile with answering questions to apply the session to my specific needs

Melissa Marshall – Present Your Science

A course on Outlook had been on the top of my list when Shelley asked VA’s what they wanted to learn.

It was a real case of ‘so that’s how you do it’ or ‘I never knew that’. I have to say that I learnt so many great tips it has definitely improved the way I work in Outlook and my inbox is looking colourful and organised and I can’t wait to share this knowledge with my clients.

Jacqueline Leake – JLeake VA Services – Outlook

A great course with lots of examples and step by step instructions. I can now confidently create infographics and as a bonus, I learnt a lot of new PowerPoint functionality that will enhance all my PowerPoint work and save me so much time.

Jessica Bailey – Integral Resource

I really like Shelley’s courses. She has a clear and easy to follow teaching style. In ‘How to Create Fillable Forms’ I’ve learned about the functions of the Developer ribbon which will mean I’ll be able to create a bespoke Returns Form for a client who has an online shop

Freya Henderson – Virtual Office Orkney

Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

Sarah Clements – Inuous

Absolutely superb course, easy to follow and to refer back whilst putting it all into practice! I was unaware of the extent you can customise a presentation and it’s just made me want to know more – what’s next Shelley?

Denise Williams

I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

Pip Doleman VA

I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

Susan Marot

Shelley Fishel of Tomorrow’s VA has a wealth of experience in Microsoft Office. I met her in person 2 years ago at the PA Show in London. I also saw her in action in a fab workshop and knew she was the whizz that everyone had told me she was. I have since bought a lifetime access to her HUB and all the courses in there are a MUST if you are a VA on a mission. The courses will give you confidence in all the Office 365 components and will catapult you to dizzy heights

Alex Hughes