Have you heard about Microsoft Teams laptop with Microsoft TeamsI have been asked recently, about creating meetings in Microsoft Teams including when managing someone else’s calendar.

When using Microsoft Teams in a large organisation you may be a member of one or more Teams, or you may be a member of one or more Channels in a team.

The question is asked – how do I set up a meeting and how do I join one?

Set up a meeting

There are two methods to set up a meeting in Microsoft Teams. Via the Calendar in Teams itself or via your Outlook Calendar app.

Via Teams

The Calendar section in Teams connects to your own calendar. When you set up a meeting this way, it is your meeting and will appear in your own calendar. You can make the meeting happen in a Channel or you can create a private meeting that is not just for the team but also for external attendees and invite anyone with their email address.

Via Outlook

If you are a delegate and have permission to create meetings in someone else’s calendar, then you can do so for a Teams meeting too. You cannot create a meeting on behalf of another person within Teams.

Create a meeting via Microsoft Teams

Go to the calendar section in Teams and click the New Meeting icon top right.

Then set up the meeting request that appears on screen. Name the meeting, set the date and time, and choose if it is a meeting that takes place outside of the Team or inside one of the channels.

Figure 1- Click New Meeting

Figure 2 – Name set time and date and choose channel if need be

What is the difference?

The difference is that a channel meeting will appear in the Channel posts section and any member of the Channel will be able to join from within the posts section by clicking the join link on the meeting there.

If it is not in the Channel, then it behaves as a regular meeting and you will join via the Join Teams Meeting Link in the email you receive or the calendar appointment you create.

Figure 3 – Meeting appears in the Channel Posts

Regular meeting

Figure 4 – join via the Meeting Link

Create a meeting via Outlook

Click into the calendar you are creating the meeting from. Then click New Teams Meeting on the Ribbon. Set up the meeting as normal and send it. This is a regular meeting request that once accepted, you or your attendees will join via the link in the body of the email or appointment in your calendar.

Using this method, you can create a Teams meeting for someone whose calendar you manage which you cannot do in Teams itself.

Note that you can do this the same way on both Windows and Mac.

I hope that this has helped you work out which method to use when creating a meeting in Microsoft Teams.

Let me know how you create meetings in Teams.

Shelley Fishel

This article first appeared in Executive Secretary Magazine, a global training publication and must read for any administrative professional. You can get a 30% discount when you subscribe through us. Visit the website at www.executivesecretary.com to find out more or to get your 30% discount email subscriptions@executivesecretary.com
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P.S Did you know? I have two courses on Microsoft Teams.
How to to Use Microsoft Teams  and How to use Microsoft Teams if You are a Trainer Speaker or Coach.

The session was well structured and the explanation was very clear. It was amazing how Shelley managed to squeeze so much info in just one hour and a half! Colin’s support and contributions were also very valuable, and so were “Virtual Veronica”‘s. Thank you for a most interesting and useful training session at the Miss Jones Virtual Summit!

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Course is packed with so much valuable information in a easy-to-understand and follow language, even for a complete beginner. I can respect the fact that sometimes it’s very hard for an expert to break the information down to basics. but Shelley has done it brilliantly. I was sure that I knew quite a bit but Shelley has proven me wrong even at the very beginning of the basics of PowerPoint. Lessons are short and precise which allowed me to easily transfer the new skill into practice without being overwhelmed and to carry on adding on more with each lesson. I had so many ‘Aha!’ moments and for most of them I couldn’t believe I used to pay graphic designer to do it for me, now, thanks to Shelley, I am looking forward to creating, designing, converting my presentations all by myself!

Iva Freeman – Vertex Human Capital

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Very informative, constantly getting everyone in the meeting involved, loved every bit of it!

Dylan Teal Hopkins – Cavannah Homes
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Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.
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A course on Outlook had been on the top of my list when Shelley asked VA’s what they wanted to learn.

It was a real case of ‘so that’s how you do it’ or ‘I never knew that’. I have to say that I learnt so many great tips it has definitely improved the way I work in Outlook and my inbox is looking colourful and organised and I can’t wait to share this knowledge with my clients.

Jacqueline Leake – JLeake VA Services – Outlook

A great course with lots of examples and step by step instructions. I can now confidently create infographics and as a bonus, I learnt a lot of new PowerPoint functionality that will enhance all my PowerPoint work and save me so much time.

Jessica Bailey – Integral Resource

I really like Shelley’s courses. She has a clear and easy to follow teaching style. In ‘How to Create Fillable Forms’ I’ve learned about the functions of the Developer ribbon which will mean I’ll be able to create a bespoke Returns Form for a client who has an online shop

Freya Henderson – Virtual Office Orkney

Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

Sarah Clements – Inuous

Absolutely superb course, easy to follow and to refer back whilst putting it all into practice! I was unaware of the extent you can customise a presentation and it’s just made me want to know more – what’s next Shelley?

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I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

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I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

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Shelley Fishel of Tomorrow’s VA has a wealth of experience in Microsoft Office. I met her in person 2 years ago at the PA Show in London. I also saw her in action in a fab workshop and knew she was the whizz that everyone had told me she was. I have since bought a lifetime access to her HUB and all the courses in there are a MUST if you are a VA on a mission. The courses will give you confidence in all the Office 365 components and will catapult you to dizzy heights

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