Did you know that you can view your presentation in different ways while you create it? There are a number of “views” available to you, and each is specifically designed to have a use and a purpose.

There’s no need to remain in the same view throughout the creation process, you can pick the most suitable view for the task you are working on. Changing the view according to the task can be a huge time-saver.

If I’ve got a lot of text to input when creating a presentation, perhaps in the form of bullet points, I find that using Outline view is quickest. When adding images or animations though, the more common Normal view works best. If I want to change the order of my slides, or I want to delete slides, Slide Sorter view is just the job.

You’ll find the views on the View Ribbon in PowerPoint, or alternatively you can select a view from the bottom right of the status bar.

Let’s have a look at each of the views and their purpose.

The View Ribbon

Views in PowerPoint

The Status Bar

Views in PowerPoint

Normal View

This is the view that you are most used to and the one that you will probably work in most of the time.

Views in PowerPoint

You will see the main working area in the middle of the screen with a list of thumbnail images of the other slides on the left. You may also see a Notes pane at the bottom for your Speakers notes; however, in the image above this is minimized.

Outline View

This view is useful when you want to get the structure of the presentation built without the distraction of seeing the big slides. You build up the slides using the Outline and once you have created them all, you can go back and work on the individual slides.

Views in PowerPoint

Slide Sorter View

This is really handy to see all the slides looking as if they are laid out on a Light Table. You can see the flow here and move them around. This is also the view to use when you have timings and transitions applied, as you will be able to see these here. Note the little stars under the first two slides, these indicate transition effects have been applied.

Views in PowerPoint

Notes Page

This view shows the slides with any Speakers Notes that you have written – allowing you to edit the Speakers Notes (these can be printed too). Use the vertical scroll bar to move between slides.

Reading View

Reading View is like Slide Show view. It plays the presentation but, instead of full screen, the slide is shown in a window. This is great for seeing how the slide show will look and can also be used when presenting. Note the controls at the bottom right of the screen; use the arrows to move between slides and the icons to swich views.

Views in PowerPoint

Master Views

The Master Views control the way that Slides, Handouts and Notes are formatted.

Slide Show View

Finally Slide Show, this is not actually a view on the View Ribbon – it is launched from the bottom right menu icon on the status bar, via the Slide Show Ribbon or using the keyboard shortcut F5.

Now you’ve had a play with all the views, which do you think works best for you? While your aim is probably to create an attractive presentation that engages your audience, using PowerPoint can be fun too, and these views can help you achieve your creative aims and enjoy it at the same time.

To learn more about using PowerPoint go to the Course Directory and choose from the PowerPoint Courses there.

Or better yet, get The HUB and get access to ALL my courses. You also get any new courses as they are added! The best value!

Shelley Fishel

Posted in Top Tip Tuesday

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The session was well structured and the explanation was very clear. It was amazing how Shelley managed to squeeze so much info in just one hour and a half! Colin’s support and contributions were also very valuable, and so were “Virtual Veronica”‘s. Thank you for a most interesting and useful training session at the Miss Jones Virtual Summit!

Laura Carizzo- Royal Norwegian Embassy in Argentina

I haven’t used PowerPoint in 20 years, this has really boosted my confidence.

Lyn Parker

Course is packed with so much valuable information in a easy-to-understand and follow language, even for a complete beginner. I can respect the fact that sometimes it’s very hard for an expert to break the information down to basics. but Shelley has done it brilliantly. I was sure that I knew quite a bit but Shelley has proven me wrong even at the very beginning of the basics of PowerPoint. Lessons are short and precise which allowed me to easily transfer the new skill into practice without being overwhelmed and to carry on adding on more with each lesson. I had so many ‘Aha!’ moments and for most of them I couldn’t believe I used to pay graphic designer to do it for me, now, thanks to Shelley, I am looking forward to creating, designing, converting my presentations all by myself!

Iva Freeman – Vertex Human Capital

Shelley was very thorough and knew a lot of tip’s for using Teams, thank you 🙂

James O’Connor – Cavannah Homes

Very informative, constantly getting everyone in the meeting involved, loved every bit of it!

Dylan Teal Hopkins – Cavannah Homes
Fantastic and informative training and great to see all of the exciting functions with Microsoft Teams.
Laura Rigby – The Apprenticeship College
Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.
Leigh Dowling – Innuous

Microsoft Teams One to One Training Session

Shelley was approachable, easy to work with, and agile with answering questions to apply the session to my specific needs

Melissa Marshall – Present Your Science

A course on Outlook had been on the top of my list when Shelley asked VA’s what they wanted to learn.

It was a real case of ‘so that’s how you do it’ or ‘I never knew that’. I have to say that I learnt so many great tips it has definitely improved the way I work in Outlook and my inbox is looking colourful and organised and I can’t wait to share this knowledge with my clients.

Jacqueline Leake – JLeake VA Services – Outlook

A great course with lots of examples and step by step instructions. I can now confidently create infographics and as a bonus, I learnt a lot of new PowerPoint functionality that will enhance all my PowerPoint work and save me so much time.

Jessica Bailey – Integral Resource

I really like Shelley’s courses. She has a clear and easy to follow teaching style. In ‘How to Create Fillable Forms’ I’ve learned about the functions of the Developer ribbon which will mean I’ll be able to create a bespoke Returns Form for a client who has an online shop

Freya Henderson – Virtual Office Orkney

Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

Sarah Clements – Inuous

Absolutely superb course, easy to follow and to refer back whilst putting it all into practice! I was unaware of the extent you can customise a presentation and it’s just made me want to know more – what’s next Shelley?

Denise Williams

I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

Pip Doleman VA

I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

Susan Marot

Shelley Fishel of Tomorrow’s VA has a wealth of experience in Microsoft Office. I met her in person 2 years ago at the PA Show in London. I also saw her in action in a fab workshop and knew she was the whizz that everyone had told me she was. I have since bought a lifetime access to her HUB and all the courses in there are a MUST if you are a VA on a mission. The courses will give you confidence in all the Office 365 components and will catapult you to dizzy heights

Alex Hughes