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Customise Quick Access Toolbar

What is the Quick Access Toolbar (QAT) ?

Customise the Quick Access Toolbar to save time – it is a big statement. Read on to see why.

The Quick Access Toolbar is one of my all-time favourite things in Microsoft Office. You can build your own toolbar for quick access to those tools that you use all the time. No need to remember which Ribbon they live on as you can have them on the QAT and available to you no matter where you are!

The instructions here are for the Quick Access toolbar in Word. However, the Quick Access Toolbar is available in each of the programs, Word, Excel, PowerPoint and Outlook and you can customise it the same way.

The icons you add in each program are specific to that program so you will need to customise it in each.

Where is the Quick Access Toolbar?

The Quick Access Toolbar lives at the top left of the screen and is always visible. It has a drop-down arrow at the end of it which allows you to add more icons. It can also be shown below the Ribbon giving more space to add your favourite Icons.

By building up your favourites on the Quick Access Toolbar, you are free to collapse the Ribbon and just have the Quick Access Toolbar visible giving you more workspace on screen.

Quick Access Toolbar

  1. Quick Access Toolbar
  2. Drop-down arrow
  3. List of popular commands
  4. More Commands – click here to add even more choice to the Quick Access Toolbar
  5. Show below the Ribbon – moves the Quick Access Toolbar and displays it below the Ribbon

Show below the Ribbon

When you show the Quick Access Toolbar below the Ribbon, you can collapse the Ribbon and have just the Quick Access Toolbar visible.

When you want to expand the Ribbon again simply click on one of the Ribbon tabs. You can then pin the Ribbon if you wish.

  1. Quick Access Toolbar below the Ribbon
  2. Collapse Ribbon button
  3. Collapsed Ribbon
  4. Click one of the Tabs to re-expand the Ribbon
  5. Click the Pin icon to keep the Ribbon pinned up.

Quick Access toolbar

Right Click to Add and Remove Icons on the Quick Access Toolbar

Add your favourite Icons to the Quick Access Toolbar with a Right Click

Quick Access Toolbar

Right click to remove them too!

remove icons from Quick Access toolbar

I know that once you start to add icons to the Quick Access Toolbar you will wonder where it had been for all your Microsoft Office life

Customise the QAT in each of the Microsoft Applications to make the most of your time when using the apps.

Bonus Tip

Hit the ALT key on the keyboard and see letters and numbers appear. Letters appear on the Ribbon and Numbers on the QAT. Simply press the number on the icon on the QAT to get a super fast keyboard shortcut. If you have the print icon at position number 2 pressing ALT +2 will launch print! Go on have a go.

See it in action here on my YouTube Channel –

QAT for Windows

QAT for Mac

Tell me how this will help you! Leave a comment below!