Customise Quick Access Toolbar

What is the Quick Access Toolbar (QAT) ?

Customise the Quick Access Toolbar to save time – it is a big statement. Read on to see why.

The Quick Access Toolbar is one of my all-time favourite things in Microsoft Office. You can build your own toolbar for quick access to those tools that you use all the time. No need to remember which Ribbon they live on as you can have them on the QAT and available to you no matter where you are!VAs- Customise the Quick Access Toolbar to save time!

The instructions here are for the Quick Access toolbar in Word. However, the Quick Access Toolbar is available in each of the programs, Word, Excel, PowerPoint and Outlook and you can customise it the same way.

The icons you add in each program are specific to that program so you will need to customise it in each.

Where is the Quick Access Toolbar?

The Quick Access Toolbar lives at the top left of the screen and is always visible. It has a drop-down arrow at the end of it which allows you to add more icons. It can also be shown below the Ribbon giving more space to add your favourite Icons.

By building up your favourites on the Quick Access Toolbar, you are free to collapse the Ribbon and just have the Quick Access Toolbar visible giving you more workspace on screen.

Quick Access Toolbar

  1. Quick Access Toolbar
  2. Drop-down arrow
  3. List of popular commands
  4. More Commands – click here to add even more choice to the Quick Access Toolbar
  5. Show below the Ribbon – moves the Quick Access Toolbar and displays it below the Ribbon

Show below the Ribbon

When you show the Quick Access Toolbar below the Ribbon, you can collapse the Ribbon and have just the Quick Access Toolbar visible.

When you want to expand the Ribbon again simply click on one of the Ribbon tabs. You can then pin the Ribbon if you wish.

  1. Quick Access Toolbar below the Ribbon
  2. Collapse Ribbon button
  3. Collapsed Ribbon
  4. Click one of the Tabs to re-expand the Ribbon
  5. Click the Pin icon to keep the Ribbon pinned up.

Quick Access toolbar

Right Click to Add and Remove Icons on the Quick Access Toolbar

Add your favourite Icons to the Quick Access Toolbar with a Right Click

Quick Access Toolbar

Right click to remove them too!

remove icons from Quick Access toolbar

I know that once you start to add icons to the Quick Access Toolbar you will wonder where it had been for all your Microsoft Office life

Customise the QAT in each of the Microsoft Applications to make the most of your time when using the apps.

Bonus Tip

Hit the ALT key on the keyboard and see letters and numbers appear. Letters appear on the Ribbon and Numbers on the QAT. Simply press the number on the icon on the QAT to get a super fast keyboard shortcut. If you have the print icon at position number 2 pressing ALT +2 will launch print! Go on have a go.

See it in action here on my YouTube Channel –

QAT for Windows

QAT for Mac

Tell me how this will help you! Leave a comment below!

I really like Shelley’s courses. She has a clear and easy to follow teaching style. In ‘How to Create Fillable Forms’ I’ve learned about the functions of the Developer ribbon which will mean I’ll be able to create a bespoke Returns Form for a client who has an online shop

Freya Henderson – Virtual Office Orkney

Shelley was really clear in her teaching and went at a pace that was helpful to us. We covered all we needed to know to get us started, as a small team, using MS Teams. She was also very helpful in the run up to the session, with check in calls and ensuring our platform was set up correctly. I would highly recommend Shelley to anyone wanting to learn to navigate their way around MS Teams.

Sarah Clements – Inuous

Absolutely superb course, easy to follow and to refer back whilst putting it all into practice! I was unaware of the extent you can customise a presentation and it’s just made me want to know more – what’s next Shelley?

Denise Williams

I thought I had a pretty good grasp of Outlook until I did this course! In her videos, Shelley is clear and concise, and the language she uses is straightforward and jargon-free. Each module is broken down into manageable chunks, which helps keep your attention and means the course is easy to fit in around other commitments. I’ve created email templates and implemented rules that are already saving me time, and as all the other things I’ve learnt start to become second nature, the positive impact on my efficiency is fast becoming clear. This course has been incredibly beneficial and I would highly recommend it to anyone looking to strengthen their skills and boost productivity.

Pip Doleman VA

I thought I knew Powerpoint really well, but I wanted to specifically learn how to use Powerpoint to create better infographics, easily and quickly. Shelley explains everything in a very logical and clear way, so I understood everything the first time I heard it. The most useful thing I learnt was that Powerpoint can do so much more than I thought it could. By also using the short cuts that Shelley showed me I am much quicker than I have ever been and I thought I was already quick!

Susan Marot

Shelley Fishel of Tomorrow’s VA has a wealth of experience in Microsoft Office. I met her in person 2 years ago at the PA Show in London. I also saw her in action in a fab workshop and knew she was the whizz that everyone had told me she was. I have since bought a lifetime access to her HUB and all the courses in there are a MUST if you are a VA on a mission. The courses will give you confidence in all the Office 365 components and will catapult you to dizzy heights

Alex Hughes